The evaluation process

Evaluations commissioned by the Evaluation Department normally follow the pattern below.
  • The Evaluation Department decides to initiate and an evaluation. This is based on a two-year evaluation programme, but amendments may be done to the programme following changes in internal and external conditions: Not all evaluations in the programme will be carried out and new ones may be added.
  • The Secretary General of the Ministry of Foreign Affairs or the Ministry of Climate and Environment can also decide on additional evaluations to those decided by the Evaluation Department. In such cases, the Evaluation Department decides on the mandate (the Terms of Reference) for the evaluations. 
  • The Evaluation Department familiarizes itself with the programmes/strategies to be evaluated, and consults stakeholders and experts in the field. In some cases, the Department commissions pre-studies from external experts. In some cases, formal reference groups are established for the evaluation. 
  • The Evaluation Department develops the Terms of Reference (ToR) for the evaluation. Normally, a draft ToR is shared with selected stakeholders for comments before concluding on a final version. The distribution of the draft is restricted to ensure that no potential evaluators see the ToR, so that all tenderers bid on equal terms.
  • The assignment to carry out the evaluation is published in an open international tender via Doffin, mirrored at Tender Electronic Daily (TED). Relatively smaller assignments (below NOK 500.000) may be subject to other procedures not involving open tenders, to save time and administrative resources. 
  • Upon assessment of the tenders, an evaluation team is selected to carry out the evaluation according to the Terms of Reference and stated principles and quality standards of OECD DAC and the Evaluation Department. 
  • The selected evaluation submits an inception report after an initial start-up period (typically around 8 weeks), presenting initial findings and a more detailed about how the team plans to proceed with the evaluation (evaluation design). The inception report is subject to approval by the Evaluation Department upon consultation with selected stakeholders.
  • The evaluation carries out the evaluation according to the inception report and in close interaction with stakeholders. When evaluations involve country visits, dissemination and discussion workshops/seminars are held among stakeholders in the country. 
  • The evaluation team submits a draft evaluation report, subject to approval by the Evaluation Department upon consultation with selected stakeholders. In case stakeholders disagree with the conclusions of the report, they are entitled to have their views reflected in the report. 
  • The Evaluation Department submits the evaluation report to the Ministry of Foreign Affairs or the Ministry of Climate and Environment (depending on which Ministry that is in charge of what is evaluated) together with a document presenting the Evaluation Department’s views on the evaluation and the Evaluation Department’s own recommendations based on the evaluation report. 
  • The report is presented by the evaluation team and discussed at an open seminar in Oslo, and is published at
  • The Ministry forwards the report to the Parliament and to the office of the Auditor General. 
  • The Ministry develops a plan for follow-up of the evaluation (management response) within six weeks after having received the report.
  • A year after publication, a report is made on how the Ministry has actually followed up the evaluation. 
Published 04.02.2016
Last updated 05.02.2016